Bills for ‘monthly pay and fixed allowances for Government servants may be signed at any time not earlier than
6 (six) days before the last working day of the months by the labour of which such
pay and allowances are earned and shall be due for payment on the first working day
of the following month.
In the following cases separate bills must be presented in India for pay due for part of a month, and these bills may be paid before the end of the month, viz.
(a) When a Government servant proceeds on transfer, deputation leave and/or
vacation
(i) to and from a place outside India from or to a place in India; or
(ii) from any place outside India to another place outside India.
Pay and allowances–General Rules
Note
a. If a Government servant wishes, under the provision of Fundamental Rule 91 to
draw his leave salary in India, he will not be paid up to the date of relief but will be
allowed to draw his pay and allowances for the broken period of the month at the
commencement of the next month along with the leave salary for the rest of the
month.
(b) When a Government servant is transferred to another Audit Circle, or within the
same Audit Circle (i) from one department to another or (ii) from one Public Works
Division to another.
(c) When a Government servant finally quits the service of Government or is
transferred to Foreign service.
Note :
If the first six days of a month are public holidays on which pay and
pensions are not disbursed at the treasury, payment on the last open day before the
holidays may be made under orders of the Government:
(a) of pay bills except those of gazetted Government servants; and
(b) of pension bills of pensioners drawing pensions of Rs. 100 or less.
Note :
The last pay of a Government servant whether under suspension or
not, on his retirement, death or finally quitting service can be paid by ‘the head of
office in the case of non-gazetted’ Government servant or such gazetted
Government servant whose pay is drawn in establishment pay bill form
and in the case of self-drawing Officer on the countersignature by the head of the
department or in case the self-drawing office himself is the head of the department,
on countersignature, by the administrative department.
Such payment of last pay bill
may generally be allowed by the head of office, or head of department or
administrative department, as the case may be if there is no dues outstanding
against the officer or if (the death-cum-retirement gratuity to the officer/family is
likely to be sufficient for adjustment of Government dues in which case the said
authority- will send intimation about outstanding Government dues and fact of
authorization of last pay to the pension sanctioning authority.
Note as substituted later
Explanation. For the purpose of this rule working day shall be deemed to be a day on
which the offices in which disbursement is to be made and Treasury or in case of a
bank Treasury, the bank or both open for transacting the irrespective ordinary
business so that withdrawal of moneys and disbursement thereof become practicable
on the same day.
The rule is one of administrative convenience to enable prompt payment of dues of
Government employees immediately they fall due. The earlier rule stood as under.
Pay bills may be signed at any time on the last working day of the month by
the labour of which the pay is earned and due for payment on the next working day.
But pay bills payable at provincial headquarters and those payable at district
treasuries be signed and presented for payment within three and four respectively
before the last working day of the month to which they relate payment of such bills
however should not be made before the first working day of the next month. In the
following cases separate bills must be presented in India for pay due for part of a
month, and these bills may be paid before the end of the month viz, :
(a) when a Government servant proceeds out of India on Deputation or leave .
Note
If a government servant wishes, under the provision of Fundamental Rule 91
to draw his leave salary in India, he will not be paid upto the date of relief but will be
allowed to his pay and allowances for the broken period of the month at the
commencement of the next month along with the leave-salary for the rest of the
month
(b) When a Government servant is transferred to another Audit Circle, or within
the same Audit Circle (i) from one department to another, or (ii) from the Public
Works Department to another.
(c) When a Government servant finally quits the service of Government or is
transferred to foreign service.
Note 1. If the first six days of a month are public holidays on which pay and pensions
are not disbursed at the treasury, payment on the last open day before the holidays
may be made under orders of the Government,
(a) of pay bills except those of gazetted Government servant; and
(b) of pension bills of pensioners drawing pensions of Rs. 10 or
Note 2. The last payment of pay should not be made to a gazetted Government
servant or to a Government servant whose pay is drawn on pay bill forms of gazetted
Government servants, finally quitting as servant of Government or placed under
suspension, until the treasury Officer has satisfied himself by reference both to the
Comptroller and his own records, that there are no demands outstanding against
him. In other cases payment may be made without reference to the Comptroller on
the responsibility of the head office concerned.”
Course Purchase Query 