Assam Treasury rules continued

RESPONSIBILITIES OF THE DEPUTY COMMISSIONER

(1)

The Deputy Commissioner is personally responsible to Government for thedue accounting of all moneys received and disbursed and for the safe custodyof cash, notes, stamps, securities and other Government properties.

(2)

He is bound to satisfy himself by periodicals examinations at least once inevery month for deposit and once in each month for cash, stamps, securities, bill and money order forms-

(i)

that the actual stock of cash , stamp and securities is kept under joint lock and key, and corresponds with the book balance , that the treasurer does not hold a sum larger than his necessary for the convenient transaction of Government business and that this sum together with the values of stamps , opium, etc, in his sole custody ,is not larger than the security given by him;

(ii)

that the stock of bills and similar forms which are intended for use in monetary transaction are carefully kept under lock and key by the treasury officer and periodically tallied with the nominal balance of such form from the stock books , and ;

(iii)

that the sub treasury balance are verified once a month by a Gazetted Government servant , if possible by a covenanted Government servant , besides verifying the balances himself during his tour .

(3)

He should satisfy himself that the deposit register are kept up according to rules and that all necessary entries are met and initialed without fail at the time of the transaction ; also that no moneys are placed into deposits or allowed to remain in deposit unnecessarily .

He should, when assuming or making over charge of a district, see that the stock of cash , stamps, etc, is thoroughly verified and that the certificate of taking over charge in which the state of the cash, stamps and opium balances should be shown , is invariable dispatched to the comptroller on the same day that the transfer takes place.

He should send, under his signature or with his approval, all replies to important communication from the Comptroller. Although he may manage his Treasury by a deputy, he must not treat his treasury as a separate and independent office. He should not address the Treasury Officer officially, or forward the Treasury Officer’s explanation instead of his own, in reply to question or enquiries touching his treasury work.